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Trip Disclosures
There are 4 signature blocks below. Please read each disclosure and sign each signature block.
EXPEDITION REGISTRATION PACKET
Thank you for applying to Mountain Trip to provide you with mountain guiding services. The process of applying for a position on an expedition requires that you sign several documents, consisting of the following pages:
This cover page
Application (Personal Information)
General Agreement Concerning Services to be Provided and Responsibilities of Team
Members
Fee Schedule, Refund and Cancellation Policy
Medical Information
All Alaska trip participants must read and sign the Visitor’s Acknowledgement of Risks.
For all other trips please read and sign the page titled FOR ALL EXPEDITIONS OUTSIDE OF
ALASKA.
To secure a position on one of our teams, you must read all of these documents, provide the necessary information, and return them to us with a deposit for the expedition. Copies of these documents are also available on our website. Please feel free to contact us with any questions about the application process. If you are filling out these documents electronically, please note that all fields in red are required.
General Disclosures, Disclaimers and Agreements
You understand that before you will be accepted on this expedition you will be signing a Release Form or an Acknowledgement of Risk, which releases you and your family from any right to sue Mountain Trip for injury, death or loss of property.
We are not travel agents and are not providing travel services. We are recommending travel agents for you to use who have experience booking travel to the far reaches of the world where our company works, however we cannot accept liability for any of your travel. Travel to and from the expedition is incidental to the expedition.
All documents you sign are incorporated herein by reference.
The terms of this agreement and all other agreements shall continue and be in effect after the expedition has ended. All changes or alterations to this document must be in writing and approved by both parties. No changes to the face of any document are valid.
Even though you have been accepted on to the expedition, Mountain Trip and the trip leader may at any time remove you from the expedition for reasons including: your health and safety, the team’s health and safety or for failing to follow expedition rules or any government or government agency laws, rules or regulations.
Each of the accompanying documents contains important information that you need to read and understand. You agree to the terms and assume the risks set forth in the documentation, website and other information that Mountain Trip has provided, including the relinquishment of legal rights in the various documents.
By typing my name below, I acknowledge that signing this form electronically under the Federal (15 U.S.C. §§ 7001) and Colorado (C.R.S. 24-71-101) Electronic signature act is the same as signing the form in writing.
General Agreement Concerning Services to be Provided And Responsibilities of Team Members
You are registering for an expedition with Mountain Trip. This page is intended to help make sure you understand the services we are providing and the services you are responsible for.
Transportation is incidental
The main purpose of becoming a team member is to join us on an expedition in the mountains. As such any transportation we provide or that you may contract for on your own is incidental to the trip.
We suggest that you make sure you have time built into your itinerary for delays.
Transportation to and from your destination
We will designate a specific Meeting Day for your expedition. Transportation to the meeting point on your Meeting Day is to be provided by you. You must arrive in time to be ready to participate in a
team meeting at the appointed time on the Meeting Day for your expedition. Expedition climbing is very dynamic and we will provide you with a recommendation as to when you should book your flights
to and from your destination. We suggest you book a ticket that allows you to change your flight with little effort or cost.
Lodging off the mountain
For all Denali and International expeditions, Mountain Trip will provide lodging for the night before your Meeting Day and for the night of your Meeting day at a local hotel or Bed and Breakfast. Any
additional lodging is your responsibility. Don’t worry about booking a room after your expedition. We generally don’t know how long we’ll be in the mountains, and we can help arrange lodging when we
return to “civilization.” Expeditions outside the US include one night’s lodging post-expedition.
Mountain Trip will provide the following services:
Two nights lodging before your expedition (for Denali and International trips only)
All food and group gear while in the mountains.
Our experienced guides
**You are responsible for any extraordinary transportation needs
Alaska courses and climbs include round-trip scheduled group transportation between Anchorage and Talkeetna, and all scheduled glacier flights.
International climbs include airport transfers and one night lodging after the expedition.
Responsibilities of Team Members
You are ultimately responsible for your own well-being, including making all necessary preparations to ensure good health and physical conditioning. You are responsible for understanding the conditions
that may exist on the climb and choosing a climb that is appropriate for your abilities and interests. You are responsible for having knowledge of all pre-departure information and for assembling the
appropriate clothing and equipment for your climb. While on the expedition, team members are responsible to maintain basic levels of hygiene and to conduct themselves respectfully with other team
members and members of the local population. If a guide feels that a team member is putting other members’ health or safety at risk, the guide has the discretion to remove a team member from an
expedition. Use our office staff and your lead guide as pre-trip resources to ensure that all your questions are answered. Travel insurance may help recoup expenses if you need to leave an
expedition due to an illness.
Airline Responsibility Passenger/Airline contracts are in effect while team members are on board any
aircraft contracted for use in the expedition.
By typing my name below, I acknowledge that signing this form electronically under the Federal (15 U.S.C. §§ 7001) and Colorado (C.R.S. 24-71-101) Electronic signature act is the same as signing the form in writing.
Refund Policy
Fee Schedule, Refund and Cancellation Policy
Mountain Trip recognizes how difficult and disappointing it can be for climbers who must cancel expeditions which they have planned for a long time. Team members must also recognize that, due to the nature of planning expeditions and dealing with governmental permits and regulations, Mountain Trip also accrues significant expenses in the months prior to expedition departure dates. We must therefore adhere to a strict refund policy for all climbers. We strongly recommend trip cancellation and travel insurance for all expeditions. U.S. and Canadian residents should contact us for more information regarding travel insurance. Our refund and cancellation policy is outlined below; however, as noted, certain trips may require specific policies that supersede those listed below.
All expeditions require a deposit to secure a spot on the team. Your submission of a deposit constitutes your acceptance of this Fee Schedule, Refund and Cancellation Policy.
All deposits for expeditions include a non-refundable adminstration fee (We highly recommend that you consider Trip Cancellation Insurance to protect the administation fee, if not the entire cost of your climb).
Denali & private Alaska trips requires a $1500 deposit ($750 administration fee).
Mount Vinson requires a $7000 deposit ($1500 administration fee).
Carstensz requires an $8000 deposit ($1500 administration fee).
Aconcagua requires a $1000 deposit ($500 administration fee).
Alaska Range courses require a $750 deposit ($250 administration fee).
Final payments for expeditions must be received 120 days prior to the Meeting Day.
Failure to pay expedition fees by the date they are due constitutes cancellation of your spot on the team and forfeiture of your deposit.
Any cancellation 120+ days before your Meeting Day will be refunded in full, less the administration fee.
If you cancel 120-90 days before your Meeting Day, you are eligible for a refund of 50% of any monies paid, less the deposit.
No refunds will be provided for cancellations occurring within the last 89 days prior to an expedition.
All requests for refunds must be made in writing and received in our Colorado office.
If you register for a climb within 90 days of the Meeting Date, expedition fees will be due in full to secure your spot on the team.
Mountain Trip reserves the right to cancel an expedition prior to the departure date for any reason. In such an event, all monies collected by Mountain Trip from team members for that expedition shall be promptly refunded. This is the extent of our financial liability.
North Side of Denali and some private expeditions are subject to additional terms and conditions that supersede those stated above.
I agree to the above stated Fee Schedule, Refund and Cancellation Policy.
By typing my name below, I acknowledge that signing this form electronically under the Federal (15 U.S.C. §§ 7001) and Colorado (C.R.S. 24-71-101) Electronic signature act is the same as signing the form in writing.
Visitor’s Acknowledgement of Risk (for ALL ALASKA TRIPS)
In consideration of the services of Mountain Trip International LLC their officers, agents,
employees, and stockholders, and all other persons or entities associated with those businesses
(hereinafter collectively referred to as “MTI”) I agree as follows:
Although MTI has taken reasonable steps to provide me with appropriate equipment and skilled
guides so I can enjoy an activity for which I may not be skilled, MTI has informed me that this activity is
not without risk. Certain risks are inherent in each activity and cannot be eliminated without destroying the
unique character of the activity. These inherent risks are some of the same elements that contribute to
the unique character of this activity and can be the cause of loss or damage to my equipment, or
accidental injury, illness, or in extreme cases, permanent trauma or death. MTI does not want to frighten
me or reduce my enthusiasm for this activity, but believes it is important for me to know in advance what
to expect and to be informed of the inherent risks.
The following describes some, but not all, of those risks: the hazards of walking on uneven terrain
and slips and falls; being struck by rockfall, icefall or other objects dislodged or thrown from above; the
use of climbing ropes and equipment; the forces of nature, including lightning, weather changes and
avalanche; the risks of falling off the rock, mountain or into a crevasse; the risks of exposure to insect
bites; the risk of altitude and cold including hypothermia, frostbite, acute mountain sickness, cerebral and
pulmonary edema; my own physical condition, and the physical exertion associated with this activity.
Additional dangers may include the hazard of traveling in the third world such as accidents or illness in
remote places without access to adequate emergency medical facilities, war, terrorism, political unrest
and other forces.
I am aware that activites with MTI entail risks of injury or death to any participant. I understand
the description of these inherent risks is not complete and that other unknown or unanticipated inherent
risks may result in injury or death. I agree to assume and accept full responsibility for the inherent risks
identified herein and those inherent risks not specifically identified. My participation in this activity is
purely voluntary, no one is forcing me to participate, and I elect to participate in spite of and with full
knowledge of the inherent risks.
I acknowledge that engaging in this activity may require a degree of skill and knowledge different
than other activities and that I have responsibilities as a participant. I acknowledge that the staff of MTI
has been available to more fully explain to me the nature and physical demands of this activity and the
inherent risks, hazards, and dangers associated with this activity.
I certify that I am fully capable of participating in this activity. Therefore, I assume and accept full
responsibility for myself, including all minor children in my care, custody, and control, for bodily injury,
death or loss of personal property and expenses as a result of those inherent risks and dangers identified
herein and those inherent risks and dangers not specifically identified, and as a result of my negligence in
participating in this activity.
I have carefully read, clearly understood and accepted the terms and conditions stated herein and
acknowledge that this agreement shall be effective and binding upon myself, my heirs, assigns, personal
representative and estate and for all members of my family, including minor children.
PARTICIPANT AGREEMENT, RELEASE AND ASSUMTION OF RISK
In consideration of Mountain Trip International, LLC, their agents, owners, officers, volunteers, participants,
employees, and all other persons or entities acting in any capacity on their behalf (hereinafter collectively referred to
as "MTI"), I hereby agree to release, indemnify, and discharge MTI, on behalf of myself, my spouse, my children,
my parents, my heirs, assigns, personal representative and estate as follows:
1. I acknowledge that mountaineering entails known and unanticipated risks that could result in physical or
emotional injury, paralysis, death, or damage to myself, to property, or to third parties. I understand that such risks
simply cannot be eliminated without jeopardizing the essential qualities of the activity.
The risks include, among other things: the hazards of walking on uneven terrain and slips and falls; being struck
by rock- fall, icefall or other objects dislodged or thrown from above; the use of climbing ropes and equipment; the
forces of nature, including lightning, weather changes and avalanche; the risks of falling off the rock, mountain or
into a crevasse; the risks of exposure to insect bites; the risk of altitude and cold including hypothermia, frostbite,
acute mountain sickness, cerebral and pulmonary edema; my own physical condition, and the physical exertion
associated with this activity. Additional dangers may include the hazard of traveling in the third world such as
accidents or illness in remote places without access to adequate emergency medical facilities, war, terrorism,
political unrest and other forces.
Furthermore, MTI employees have difficult jobs to perform. They seek safety, but they are not infallible. They
might be unaware of a participant's fitness or abilities. They might misjudge the weather or other environmental
conditions. They may give incomplete warnings or instructions, and the equipment being used might malfunction.
2. I expressly agree and promise to accept and assume all of the risks existing in this activity. My participation in
this activity is purely voluntary, and I elect to participate in spite of the risks.
3. I hereby voluntarily release, forever discharge, and agree to indemnify and hold harmless MTI from any and all
claims, demands, or causes of action, which are in any way connected with my participation in this activity or my
use of MTI's equipment or facilities, including any such claims which allege negligent acts or omissions of MTI.
4. Should MTI or anyone acting on their behalf, be required to incur attorney's fees and costs to enforce this
agreement, I agree to indemnify and hold them harmless for all such fees and costs.
5. I certify that I have adequate insurance to cover any injury or damage I may cause or suffer while participating, or
else I agree to bear the costs of such injury or damage myself. I further certify that I am willing to assume the risk of
any medical or physical condition I may have.
6. In the event that I file a lawsuit against MTI, I agree to do so solely in the state of Colorado, and I further agree
that the substantive law of Colorado shall apply in that action without regard to the conflict of law rules of that state.
I agree that if any portion of this agreement is found to be void or unenforceable, the remaining document shall
remain in full force and effect.
By signing this document, 1 acknowledge that if anyone is hurt or property is damaged during my
participation in this activity, I may be found by a court of law to have waived my right to maintain a lawsuit
against MTI on the basis of any claim from which I have released them herein.
I have had sufficient opportunity to read this entire document. I have read and understood it, and I agree to
be bound by its terms.
By typing my name below, I acknowledge that signing this form electronically under the Federal (15 U.S.C. §§ 7001) and Colorado (C.R.S. 24-71-101) Electronic signature act is the same as signing the form in writing.
TRAVEL INSURANCE
Mountain Trip HIGHLY recommends travel insurance for all of our expeditions.
Even though Denali National Park does not require evacuation insurance, and will not charge you for such
services, having a Medical/Evacuation policy could help you return home should you require higher level
care at the time and might provide you with medical coverage that your personal health care might not
provide. Climbing big mountains requires a huge commitment of time, fitness and finances. Protect your
investment by insuring your climb with a Cancellation Policy.
US and Canadian residents:
Many of our climbers have had good luck with policies from Travelguard. We’ve found them to offer
climbers very good coverage at reasonable rates. Insurance laws vary dramatically from state to state
and country to country. Clicking the following link will allow climbers in some areas (such as Canada) to
obtain additional coverage that you cannot get booking directly through Travelguard yourself:
http://www.travelguard.com/agentlink.asp?ta_arc=151014&pcode=ATPROP&agencyemail=info@mountaintrip.com
International climbers:
You will need to look locally for trip cancellation insurance. A good worldwide option for rescue insurance
would be through IHI in the Netherlands: www.IHI.com
The British Mountaineering Council (BMC) is an option for UK residents:
http://www.thebmc.co.uk/modules/insurance/Policies.aspx
Please let us know of your policy # after you purchase it, so we can provide quick assistance in the event
you need to use your coverage.
Insurance strategies to consider
Travelguard provides additional coverage such as a “Pre-existing Condition Rider” if you purchase your
policy within 15 days of making your initial deposit for your trip.
You can increase the amount of coverage as you go. Therefore, we recommend that you purchase only
enough coverage to protect your current financial exposure. This means that you might initially only
purchase coverage for your deposit and then increase your coverage as you purchase your plane tickets
and make your final payment for your climb. You can do this easily online. This will keep the price of
your policy down. As you invest more into your trip, you can cover those expenses as they arise.
Most climbers will find that Travelguard’s Adventure Travel Protection Plan (ATPP) is the best option. If
you are most concerned with the optional “Cancel for any reason” upgrade, you might consider the My
Travelguard or Ready 2 Travel plan, either of which can be made to include the same coverages as the
ATPP, but will cover 75% of your trip expenditures, rather than the 50% covered by the ATPP.
Hopefully, you’ll not need to use your coverage, but it will provide peace of mind to have it in place.
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